What is Calibration Management Software and What are its Advantages?

Caliber Management is one of the least known parts of asset management. In fact, if you search on Google, you will only find a few relevant links. In order to understand what caliber management software is, let us tell you about what caliber is!

It is the act of ensuring that a method or instrument used in measurement will produce accurate results. In simple words, calibration is the method of improving previous results to get more accurate & perfect results. It is an important & crucial part of the upkeep maintenance of process instrumentation (Measurement parameters of a machine, for e.g., pressure, temperature, density, viscosity).

What is the Caliber Management Software?

According to TechTarget,

“Calibration management software (CMS) is software designed to schedule the calibration of instrumentation and maintenance requirements in all types of industrial settings.”

As we said above, it is one of the important parts of maintenance, upkeep & repairing. Calibration management software is very similar to the enterprise asset management (EAM) system. Calibration management software is mostly utilized in manufacturing industries, for example, food & power production facilities, oil & gas, pharmaceuticals.

Every manufacturing plant has instrumentation such as temperature sensors, pressure transducers, and weighing devices that need constant calibration to ensure that their performance is not compromised.

In simple words, it automates documentation to save time, minimize risks, and promptly analyze information in order to make better & effective decisions.

What are the benefits of Caliber Management Software?

An automated calibration management software provides several advantages to businesses & organizations. These range from minimized expenses, maximized efficiency & offer greater control over equipment for maintenance and management.

Below we have mentioned some of the major highlights that a caliber management software provides.

1. Eliminating spreadsheet utilization

Old & traditional methods such as using a spreadsheet can be a wasteful work procedure.

For instance, if managers are simply utilizing a spreadsheet saved locally to their work PC to record calibration results. And even after returning the information is stored in their local systems. Then, other team individuals won't be able to access the information they required.

Therefore, the spreadsheet method is not a foolproof method, it is prone to errors & labor-intensive too. As a result, overall productivity decreases.

On the other hand, with caliber management software, all things get automated, which means automatic alarms can be set on instruments that are due for calibration.

2. Tracking history & maintenance records

When an asset history record is kept, then it is easy to find the solution with a tracking record. Did not get it?

Let us explain to you with an example, suppose you have an asset that is two decades old. And we are assuming that you have a caliber management system.

So now, if this asset is not working as expected, you can see the past record of this particular asset & you will know what the issues were and how it was resolved.

3. Planning & scheduling calibration work

In any business, planning, and scheduling of maintenance work are essential measures to be taken to enhance the function of assets and equipment.

However, without caliber management software, it will be a difficult task. But with software assistance, planned maintenance service can help by extending the life of assets and improve their productivity.

A calibration management software can automatically calculate an asset's or equipment's due date for calibration and upkeep as per the user-defined time intervals. It is very helpful in decreasing the downtime of assets & equipment.

4. Increasing plant efficiency

With the help of caliber management software, the process is automated and streamlined. Manual process & procedures are replaced with automatic procedures, especially useful when the organization is automating a lot of labor-intensive calibration work. Production downtime is decreased & efficiency is increased.

5. Auditing

Gone are the days when auditing was a long, time-consuming procedure. A manufacturing company owns thousands of assets. So, auditing is very crucial for identifying and verifying what assets your organization owns.

Sometimes you may face questions like, how many assets are on lease and where they're located? So, auditing provides answers to all those questions.

The auditing part plays an important role while calculating taxation. According to the depreciation, it can provide you with tax relaxation. You can perform a quick audit with caliber management software.

When caliber management software is utilized with other software (CMMS), the analysis becomes simpler & easier, empowering engineers to optimize calibration. It can also assist in the audit itself. Calibration software has many functions that help in meeting Change Management, Audit Trail requirements.

Every company is required to conduct an annual physical count of all fixed assets to verify actual assets they own. This procedure helps in calculating the overall worth value of an organization.

The process provides accuracy & ensures that precise financial reports are generated. Asset management software plays an important role in the physical verification of an asset.

6. Regulatory compliance

When asset tracking & management is done correctly and efficiently, then you can find accurate reports. If you don't have all the information about your assets, including employee information.

Then, how will you ensure that you have removed all the information about your assets & ex-employees?

That will be a very complicated task. The reports are used by top management & it also plays a vital role in making strategical decisions.

A strong compliance function can set your company apart from your competitors. With the assistance of the software, you can get reports of an asset within minutes.

It includes asset history reports, asset maintenance reports, asset records, etc.

Caliber management software is perfect for small-size plants, where calibration data & information is needed for only one location or only where a few instruments need calibration.

Conclusion

In today's world, when industries are evolving quickly, organizations need to improve their operations continually and convey increasingly efficient results without risking quality.

The calibration procedure is no exception. Organizations should ensure they are improving the productivity of their maintenance and calibration. Nevertheless, managing & monitoring thousands of plant instruments and then tracking the information isn't an easy job.

In a huge plant or manufacturing company, current calibrators can produce a tremendous amount of significant data. This is where calibration management software makes its mark. The calibration software simplifies the entire calibration process while continuing to make it more efficient and precise. In case you need any assistance, Infizo Desk can assist you.

Caliber management software provides alerts & notifications which you can utilize for scheduling calibrations, preparation, and the audit itself. Locating records and verifying that the system works is effortless when compared to traditional calibration record-keeping.