Asset Infinity Data Privacy Policy

Last updated on: 19 April, 2024

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Asset Infinity ("we," "us," "our") is dedicated to safeguarding the privacy of our users ("you," "your"). This Data Privacy Policy outlines how we collect, use, disclose, and protect your information when you use our cloud-based asset management software. By accessing or using Asset Infinity, you agree to the terms of this policy.

Company Information

  1. Company Overview: Asset Infinity is a cloud-based asset management software designed to help organizations track, trace, and maintain their assets efficiently.
  2. Contact Information: For any privacy-related inquiries, please contact our Data Protection Officer at

Data Collection

  1. Types of Data Collected:
    • Personal Information: We collect personal information including your name and email address for the purpose of creating user accounts within Asset Infinity.
    • Sensitive Information: We do not collect any sensitive personal information such as health data, financial information, or social security numbers.
    • Non-Personal Information: We do not collect any non-personal information such as browser type, IP address, or cookies by default.
  2. Data Collection Methods
    • Personal data is collected through application forms that are filled out by the administrators of your organization. These administrators are responsible for inputting your data into our system.

Data Usage

  1. Purpose of Data Collection:
    • User Account Management: Personal information is used to create and manage user accounts
    • Asset Assignment & Tracking: We use collected data to assign assets and activities to specific users
    • Notifications & Communication: Users receive notifications via email about changes or updates related to their assigned assets
  2. Data Sharing:
    • We do not share your personal data with any external third parties. All data is maintained within the boundaries of the organization's internal use.
  3. User Consent
    • Consent for data collection and usage is obtained through the organization's administrators, who are authorized to input user data into Asset Infinity. It is the responsibility of these administrators to ensure they have obtained the necessary permissions from the users.

Data Protection

  1. Data Security Measures:
    • Encryption: All data at rest and in transit is encrypted using industry-standard encryption protocols.
    • Access Controls: Data access is restricted to authorized personnel only. We implement Role-Based Access Control (RBAC) to ensure that users only have access to data that is pertinent to their role.
    • Regular Audits: We conduct regular security audits and vulnerability assessments to identify and mitigate potential security risks.
  2. Data Retention:
    • User data is retained for the duration of the contract with the customer unless the customer chooses to delete their data. Upon termination of the contract, data is securely deleted in accordance with our data retention policy.

User Rights

  1. User Access and Control:
    • Users can access and update their personal information by logging into their Asset Infinity account.
    • To delete their data, users must contact their organization's administrators, who can remove user data from the system.
  2. User Choices:
    • Users have the option to opt-in or opt-out of the system. If a user chooses to remove their data, they can request this through their organization's administrators.


  1. Regulatory Compliance:
    • We comply with the General Data Protection Regulation (GDPR) to ensure that user data is handled in a manner that upholds privacy rights and is subject to appropriate security measures.

Additional Information

  1. Third-Party Links:
    • Asset Infinity does not contain links to third-party websites. Our platform is self-contained to ensure the security and privacy of user data.
  2. Changes to Privacy Policy:
    • Any changes to our privacy policy will be communicated to users through an email sent to all customer administrators. It is important to review these notifications to stay informed about how we protect your data.


  1. Cookies and Tracking:
    • Asset Infinity uses cookies to enhance user experience and functionality. Users can choose to opt-out of cookies by adjusting their browser settings. Detailed information about our use of cookies is provided in our Cookie Policy.
  2. Children's Privacy:
    • Our services are not intended for use by children. We do not knowingly collect personal data from children under the age of 13. If we become aware that a child’s data has been collected, we will take steps to delete such information promptly.

Contact Us

This detailed policy aims to provide transparency about how we handle your personal information and outlines the measures we take to protect your privacy. By using Asset Infinity, you consent to the practices described in this Privacy Policy.