6 Tips to Enhance Your Maintenance Management Strategy

6 Tips to Enhance Your Maintenance Management Strategy

Maintenance is one of the most important activities for business because it is crucial to maintain assets in good condition. However, there should be a proper way to keep track of maintenance. To keep maintenance scheduled and optimized, a maintenance management strategy is utilized.

What Are Some Important Maintenance Management Tips?

Below we have mentioned some important maintenance management tips:

1. Maintain Assets and Equipment List

Maintaining an asset list is important for the business. It lets you know how many assets there are in the organization and, most importantly, you can plan maintenance for each asset accordingly. You can also know where assets are located. It allows you to make effective planning for maintenance. Furthermore, you can schedule maintenance according to the priority of the asset.

2. Emphasize Preventive Maintenance

Preventive maintenance is important not only for assets & equipment but also for organizations. It lets you know the current condition of the asset and, most importantly, it avoids sudden asset failure. Asset failure is the most destructive phase; it leads to customer disappointment and business revenue loss.

Preventive maintenance takes care of assets proactively. Whenever performance is minimized or at the first sign of asset failure, the asset is scheduled for maintenance. Preventive maintenance decreases downtime and increases the efficiency of the equipment. Preventive maintenance is essential for a maintenance management strategy.

According to Statista, “Most commonly deployed maintenance strategies in the manufacturing industry worldwide from 2017 to 2020. As of 2020, 76 percent of the respondents reported following a preventive maintenance strategy, while 56 used reactive maintenance (run-to-failure).”

3. Create a Checklist for Every Maintenance Work Order

Maintenance technicians have so many tasks in hand they forget basic activities. That is why it is important to maintain a checklist for each work order. This way, technicians will not only be able to know what specific activities they need to do but they will not forget usual activities as well.

Since every maintenance has something specific, the checklist can be customized as per the need. A checklist can help keep your maintenance team organized.

A checklist also assists organizations by making sure that organizations do not skip any step in the business process. It can be simply used to keep track of all tasks. Checklist results in improved productivity because no tasks are forgotten.

4. Keep Maintenance Track

When there are a lot of assets, it becomes hectic to maintain track of maintenance. When maintenance is not provided on time to assets, it results in decreased asset performance, not just that, it can also lead to asset failure.

After which, daily operation hinders. If maintenance is not planned, it can go over your budget. To avoid these issues, you need to keep track of maintenance.

When you maintain data of maintenance, you can align the maintenance routine and it can decrease downtime.

5. Move to Automated Process

For effective maintenance, the pen and paper method needs to be eliminated from the organization once and for all. It is prone to error and often leads to wrong judgment.

If you are using a spreadsheet for collecting data unfortunately, you will not know if any changes are made by any other user because a spreadsheet is not meant for asset management. Furthermore, there are chances of human error as well.

To avoid these issues, you need to move to an automated process. It will eliminate spreadsheet usage and since it is automated, it will minimize human error as well.

6. Invest in Maintenance Software

For an effective maintenance management strategy, investing in maintenance software is essential. It is very beneficial for a business in several ways. It will keep track of maintenance and alerts you when maintenance needs to be done. So, it keeps the manager free for other activities.

This software accentuates preventive maintenance and assists in decreasing maintenance expenses.

Since Helpdesk and Ticketing software is automated, it keeps track of asset maintenance history and eliminates the pen and paper method usage. Furthermore, this software plays a crucial role in boosting the performance of assets, increasing productivity, and most importantly, it keeps track of the asset lifecycle.

This software provides detailed reports that help make decisions based on facts and numbers, not based on assumptions. Asset management reports can reveal errors and mistakes and you can tackle them easily.

Furthermore, managers can analyze data, and maintenance patterns can be identified which will help you to plan accordingly. With this software, you will have a complete list and details of each asset and equipment. You can plan the maintenance of each asset according to that list.

What Are the Benefits of Providing Maintenance to Assets?

  1. Avoiding unexpected failure
  2. Increasing asset performance
  3. Increasing asset life
  4. Minimizing maintenance expenses
  5. Employee & asset safety
  6. Maximum utilization of assets

These are the benefits of providing maintenance to assets.


Maintenance is a very critical part of the business. It can make or break the organization's bottom line. Maintenance does not always mean repairing; sometimes, it also means providing service & calibration. It is also done for increasing the efficiency of machines and equipment.

Without asset management software, the maintenance management strategy will be incomplete. In big organizations, maintenance is done to ensure that machines and equipment work efficiently and do not suffer from a sudden breakdown. Maintenance management software makes the work of the maintenance team a lot simpler, as it provides a checklist for each maintenance work order.

Frequently Asked Questions (FAQs)

What are the advantages of asset management software?

Asset management software provides several advantages:

1. Increasing productivity

2. Track maintenance history

3. Better decision making

4. Detailed reports

What happens when you do not provide maintenance to assets?

When maintenance is not provided on time it can result in:

1. Asset failure

2. Underutilization of assets

3. Increased maintenance expenses

4. Daily operation hindrance

5. Decreased productivity

6. Decreased asset life cycle

What is asset maintenance management?

This is a never-ending process in which assets are sent for repair, performance enhancement, calibration, safety, reliability, & longevity, etc. In this process, assets are sent according to the priority of each asset.

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