7 Essential Features You Must Look at in Maintenance Tracking Software

7 Essential Features You Must Look at in Maintenance Tracking Software

A maintenance manager's job can be overwhelming when there are numerous assets and pieces of equipment to manage. It becomes even more complex when the management of assets is done manually. When work is done manually, assets are not provided with maintenance on time, which impacts asset performance and increases the chances of asset failure. That is why it is important to invest in asset management or maintenance tracking software. When you invest in maintenance tracking software, you must look for certain features in that software so that productivity can be increased. In this blog, we will learn what exactly maintenance tracking software is and the key features that you should be looking for! Let us begin!

What Is Maintenance Tracking Software?

Maintenance tracking software automates the maintenance process and, most importantly, it keeps track of maintenance as well. With this software, you can easily schedule maintenance for each asset individually.

With this software, you can create alerts & notifications for each asset. It will automatically inform the maintenance team about upcoming maintenance work. This software enables the maintenance manager to create work orders and set the priority of each work order.

When you keep track of asset maintenance, you can easily boost asset performance by providing maintenance on time. It also helps in decreasing downtime, maintenance expenses, and enhances asset life, uptime, and makes assets more reliable.

The most used maintenance tracking software is CMMS software.

What Are the Key Maintenance Tracking Software Features That You Should Be Looking For?

Key maintenance tracking software features are discussed below:

1. Maintenance Tracking

When you perform maintenance, it is important to keep track of it as well so that you do not overdo it. Maintenance tracking assists in discovering intel that can be helpful in maintenance with history.

It allows you to track and screen patterns in repair & upkeep so that you can decide whether to keep or retire specific assets. As you schedule unanticipated repairs, this system will inform you when maintenance is due.

2. Alerts & Notifications

Alert & notification is one of the most essential features in maintenance tracking software. When maintenance is due for a specific asset, this software automatically provides an alert to the maintenance team.

When a work order is created, it specifically alerts the technician about the maintenance. When no actions are taken on an asset maintenance work order, it reminds the technician.

3. Preventive Maintenance

Preventive maintenance enables organizations to schedule maintenance proactively. It saves assets from sudden failure and maintenance expenses decrease as well.

It makes assets more stable and is one of the key maintenance tracking software features. It minimizes downtime with data history & asset inspection.

4. Work Order Management

An effective maintenance tracking software should be equipped with a work order process feature. The software should be able to provide all details related to each work order. The manager should be able to set priorities for each work order. You get complete analytics related to each work order including spares utilized, labor cost, or other expenses.

5. Maintenance Work Checklist

A maintenance work checklist is a very productive and important feature for the maintenance team.

Many times it has been seen that the maintenance team forgot some activities to perform due to pressure or some other reason, but maintenance tracking software provides a checklist for each work order that helps the maintenance team in performing all activities mentioned in the checklist.

And they do not have to act manually. It saves a lot of time as well. As maintenance teams do not have to inspect assets to discover issues themselves. So, it enhances the productivity of the maintenance team.

6. Maintenance Analytics

Maintenance tracking software enables organizations to analyze asset performance. It lets you know the asset analytics individually, which helps organizations in boosting asset performance.

With maintenance analytics, you get customized maintenance reports as per your requirements, allowing you to make informed decisions based on accurate information. Data helps you in setting a baseline so that you can calculate asset performance & maintenance.

7. Cloud & Mobile Technology

To make your organization more productive, cloud technology and mobile technology are essential parts. Both technologies can help organizations in accessing data from anywhere, making you more productive and efficient.

It gives you the flexibility to make changes in a work order or maintenance as per the requirements. Undoubtedly, this feature adds value to the organization.


These are the most notable features you should be looking for in maintenance tracking software. With Infizo's maintenance tracking software, you will get all the above-mentioned features and the maintenance process will be automated.

You can enhance repair and inspection processes and save on maintenance expenses. It will optimize asset life as well. You will save time and resources by scheduling maintenance proactively.

This software centralizes information, which will help in increasing productivity for the employees and the organization as well. If you want to grow your business, then investing in asset management software is the need of the hour.

Frequently Asked Questions (FAQs)

What Are the Benefits of Maintenance Tracking Software?

The benefits of maintenance tracking software are discussed below:

1. Reduced maintenance expenses.

2. Maintenance records help in making informative decisions.

3. Optimized equipment performance.

4. Increased asset life expectancy.

5. Better return on investment (ROI).

6. Decreased downtime & increased uptime.

These are a few of the benefits of maintenance tracking software.

Why Is Preventive Maintenance Considered Best?

The main reason preventive maintenance is considered best is that it is proactive, and you do not need a highly skilled maintenance team, but training is required. Other than this, it reduces maintenance costs & avoids unexpected asset failure as well.

What Is the Difference Between CMMS and EAM?

CMMS (Computerized Maintenance Management System) software focuses on maintenance management, whereas EAM (Enterprise Asset Management) manages the complete life cycle of assets. It means from procurement to asset disposal, including maintenance. So, this is a major difference between EAM and CMMS.

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