How Do Proactive Maintenance Solution Prevent Inefficiencies?

How Do Proactive Maintenance Solution Prevent Inefficiencies?

Maintenance is crucial for every organization equipped with numerous assets and pieces of equipment. Without maintenance, asset performance will decrease, and the chances of asset failure will increase. That's why it is essential to provide maintenance on time.

When maintenance is a major concern, it is important to decide which maintenance strategy will be better for your business. Maintenance ensures that maximum efficiency can be achieved for each piece of equipment.

For achieving maximum efficiency of equipment, an organization must be equipped with automated software. This automated software can be Helpdesk and Ticketing software.

If an organization is not equipped with automated software, it can lead to several inefficiencies. Helpdesk and Ticketing software ensures that assets and pieces of equipment are well maintained.

For asset maintenance, this software provides proactive maintenance; it is an essential feature when an organization wants to keep its assets maintained and optimized.

What Is Proactive Maintenance?

Proactive maintenance is a maintenance strategy that does not wait for assets to fail. When equipment shows any signs of failure or when equipment is not working properly, then the equipment is scheduled for maintenance.

The objective of a proactive maintenance solution is to keep assets maintained, minimize maintenance expenses, and prolong asset life. Most importantly, it avoids failure before it can occur.

For proactive maintenance, data is utilized so that anticipation can be made to avoid asset failure. Proactive maintenance helps in identifying maintenance inefficiencies.

Can a Proactive Maintenance Solution Be Categorized?

Proactive maintenance solutions can be categorized into preventive maintenance and predictive maintenance. Both these maintenance types work proactively; they keep track of maintenance and avoid asset failure.

Meanwhile, most organizations that use proactive maintenance emphasize preventive maintenance because it is simple and cost-effective in the long term.

Whereas predictive maintenance needs more resources to implement. However, it has a huge market as well.

According to Market and Markets, “The global predictive maintenance market size is expected to grow from USD 4.0 billion in 2020 to USD 12.3 billion by 2025, at a Compound Annual Growth Rate (CAGR) of 25.2% during the forecast period.”

What Are the Inefficiencies That a Proactive Maintenance Solution Eliminates?

There are several inefficiencies that a proactive maintenance solution eliminates that we have discussed below:

1. Maintenance Tracking

Maintenance can make or break asset performance; to do so, maintenance shall be provided on time so that failure cannot occur.

When you keep track of maintenance, it allows you to schedule maintenance on time. Moreover, with this software, maintenance tracking is simple when you have assets in abundance.

2. Asset Failure

Asset failure is a major problem but with a simple solution: schedule maintenance proactively. When you keep providing maintenance regularly, it minimizes the chances of failure.

If you ignore asset malfunction, it starts causing issues in other parts of the machine as well. It can also lead to catastrophic asset failure.

3. Asset Performance

When assets are not maintained, their performance keeps on decreasing with time. It also leads to increased downtime and a compromising return on investment.

Proactive maintenance solutions and computerized maintenance management systems ensure that an asset is provided maintenance on time and necessary updates are given to equipment so that the performance of an asset is maximized and return on investment also increases.

4. Unable to Identify the Problem

One of the most basic problems is that the maintenance team is not able to identify the issue causing a problem. The reason behind this is they do not keep track of asset history.

Asset history is very important in maintenance; it lets you know when a specific asset was given maintenance, what was the issue, and what solution was provided to the asset!

This type of information is crucial in identifying the root problem. Not only in identifying but also helps in resolving the issue.

5. Decreased Asset Life

Irregular asset maintenance not only impacts the business but also affects asset performance and health. As a result, asset life decreases.

Therefore, proactive maintenance solutions and Helpdesk and Ticketing software can assist your organization in order to increase asset life.


Maintenance ensures that uptime increases and downtime decreases for each piece of equipment. When maintenance is done on time, it minimizes maintenance expenses, and improved performance can be seen.

If pieces of equipment are well maintained, then it leads to better outcomes such as delivery on time and happy customers.

Helpdesk and Ticketing software provides proactive maintenance, and it is essential for running a business efficiently. It helps in monitoring the condition of the asset and deciding based on data history.

Helpdesk and Ticketing software reports are effective in making crucial decisions. Helpdesk and Ticketing software can assist organizations from scheduling maintenance to extending asset life.

It can be used in various ways; if your organization has not invested in this software, then you are missing something huge!

Frequently Asked Questions (FAQs)

Why are proactive maintenance and reactive maintenance different from each other?

Proactive maintenance is done before asset failure occurs, and reactive maintenance is done after the failure. Reactive maintenance can be used on those assets which are non-critical, whereas proactive maintenance is done on those assets which are critical and there is a dependency on these types of assets.

How is maintenance scheduled with equipment software?

Detailed inspection is done and after collecting data, an average is generated for providing maintenance, and then software schedules maintenance. Then the asset is checked whether it has worked fine till the next scheduled maintenance or not! If yes, then it will go on; if not, then changes are made in the maintenance schedule.

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