What Are the Important Functions of Preventive Maintenance?

What Are the Important Functions of Preventive Maintenance?

There was a time when organization management and managers used to take maintenance very lightly but not now not anymore! Nowadays organizations hire managers especially for taking care of maintenance. Managers understand the value of proper maintenance. Now managers take care of assets and equipment via preventive maintenance. Preventive maintenance functions help the company in many ways.

What Is Preventive Maintenance?

Undoubtedly proactive maintenance has proven to add more value. According to the data of Statista in the manufacturing sector, “As of 2020, 76 percent of the respondents reported following a preventive maintenance strategy, while 56 used reactive maintenance (run-to-failure).”

Preventive maintenance is regular, planned upkeep that is scheduled by utilization of assets or according to the time. The objective of preventive maintenance is to diminish the probability of gear breakdowns. There are numerous cases wherein preventive is the best support methodology to utilize, and it's a lot simpler to complete a preventive maintenance technique with the assistance of upkeep software.

The idea behind implementing preventive maintenance is to keep the assets healthier and also to optimize the time and money. Moreover, avoiding the sudden breakdown of assets, especially high-priority assets, increases the productive life of the asset as well.

Overall preventive maintenance advantages are as follow:

  1. Proactive maintenance
  2. Maintenance expense reduced
  3. Increased asset life
  4. Decreasing asset downtime
  5. Enhanced safety

Whenever a work order is created with preventive maintenance management software the maintenance team is alerted. After that manager assigned a work order to maintenance team employees then this particular employee is alerted for the work order. In this software, a checklist is there, for the task that needs to be performed.

Maintenance scheduling is done on a daily, weekly or monthly basis. In case if any employee forgets about the work order then the reminder is sent to the employee.

In the report, managers can find all the analytics regarding maintenance cost, asset life, and other asset information.

The software keeps track of inventory in real-time as they are important for effective work order management. When maintenance work is done inventory must be available otherwise quality work will not be delivered.

What Are the Important Functions of Preventive Maintenance Software?

The important functions of preventive maintenance software are as follow:

1. Scheduled Maintenance

Preventive maintenance or scheduled maintenance is planned activities that need to be done for an asset or various assets. This software eliminates the requirement of the manual asset tracking process. You can put all the information about each asset such as model number, warranty, asset purchase date, last maintenance date, etc. This type of information helps in scheduling maintenance.

Whenever a sign is noticed then preventive maintenance is scheduled for the asset because it is proactive maintenance. Machines are inspected & checked regularly to see if they are working properly or not.

Preventive maintenance ensures that the asset stays in the best condition all the time and it reduces the chances of asset failure and saves maintenance expenses.

2. Work Order

When you shift your work from the pen and paper method to automatic. It saves a lot of time and paper. With manual methods, you do not know what activities are done, how many are left. Overall, managers do not know the status of maintenance work. But with the software, managers can know the status of each work order in real-time. It is one of the main preventive maintenance functions.

This software keeps all records of maintenance. When maintenance history is tracked then it is a little easier for workers to understand what is the issue and what can be done!

Inventory is a very important part of effective work order management. Nobody wants that while performing maintenance you do not have inventory in stock. It will be a wastage of time and resources. So, this software keeps track of inventory as well.

3. Enhanced Safety

With customary checking and keeping up equipment in good health, preventive maintenance software can guarantee that gear stays safe and secure for employees.

By additionally forestalling glitches and sudden equipment failures, it can decrease mishaps and dangers to equipment operators & other employees.

This software can likewise guarantee that a business conforms to public and global employee health safety guidelines.

All employees will check their equipment, tools, and vehicles regularly and prompt actions are taken when any problem is noticed. For example, HVAC is one of the assets of an organization that requires preventive maintenance; another example is leaking condensation. Leaking water can create a hazardous situation. All of these issues can be avoided with preventive maintenance.

4. Analytics

This software provides a lot of data that helps in finding issues and minimizing downtime & increasing productivity. Information provided by this software helps in identifying the issue and how to overcome or what are the probable solutions. Data is important for setting future goals of organizations and they are helpful in decision making. It also improves daily work procedures. Managers can see reports of assets for key performance indicators (KPI).


Preventive maintenance is helpful to all types of organizations. As all organizations have equipment & assets which are crucial in production. This asset management software allows to set the priority of each work order and this results in more productive work. Preventive maintenance can boost productivity and decrease maintenance expenses. If you want to keep your assets optimized and in good condition the Helpdesk and Ticketing software can do the job for you.

Frequently Asked Questions (FAQs)

What is the major difference between reactive maintenance and proactive maintenance?

The major difference between reactive maintenance and proactive maintenance is reactive maintenance is done as a reaction and it is not planned. Reactive maintenance can be expensive whereas proactive maintenance is less expensive. Proactive maintenance is a planned maintenance activity when the first sign of an issue is seen equipment is sent for maintenance.  

What activities are done in maintenance?

Potential or current issues are solved. Cleaning filter, changing wear, and tear parts of the machine, oil changing, greasing, oiling is done. These types of activities are done in maintenance.  

How powerful preventive maintenance is?

Here is amazing data that proves the effectiveness of preventive maintenance, according to Plant Engineering, “Preventive maintenance still is favored by 80% of maintenance personnel in a multi-faceted maintenance strategy”.

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