Defined Best Practices of Maintenance Scheduling and Planning

Defined Best Practices of Maintenance Scheduling and Planning

When you want to perform effective asset management, then maintenance is one of the major pillars which cannot be ignored. Asset maintenance and scheduling is a continuous procedure as there are assets and pieces of machinery in abundance, especially in big enterprises. That is why it is important to know best practices for maintenance planning and scheduling!

What Are the Best Practices for Maintenance Planning and Scheduling?

Best practices for maintenance planning and scheduling are given below:

1. Invest in Maintenance Scheduling Software

One of the most important best practices for maintenance, planning, and scheduling is investing in maintenance scheduling software. When you invest in maintenance scheduling software, you get lots of benefits such as scheduling maintenance of assets is not done manually. The process is converted in an automated way.

Therefore, it saves time, and you can focus on other work. It means that the asset gets maintenance on time and at regular intervals. As a result, maintenance expenses decrease, and chances of certain asset failure are decreased as well.

Furthermore, the maintenance team can create a checklist for each asset so that they do not forget what activities need to be done in each asset specifically. At the same time, they can decide the priority of each asset, so that efficient and productive work is delivered.

Overall, asset performance increases, and asset reliability increases as well.

2. Provide Preventive Maintenance

Preventive maintenance is proactive by nature. In this process, maintenance is given to an asset before asset failure can occur. For this process, regular inspection is done of assets, and components are identified which are wearing out or need to be repaired. So that sudden equipment failure can be avoided.

If a sudden failure occurs, then it leads to increases, increased downtime, and work operation also hampers. It is important to provide asset maintenance on time before. Asset failure can occur otherwise. Your maintenance expenses will be increased. And It can impact your organization's bottom line as well.

When you provide preventive maintenance to your assets. It decreases the unpredictable factor of assets and increases reliability. With Helpdesk and Ticketing software, you can define the frequency of occurrence of activity such as on a daily basis, weekly basis, or monthly basis.

Furthermore, reminders are sent. Through mobile notification and SMS to employees so that they can prepare their daily activities accordingly.

3. Set Priority of Each Work Order

One of the most important Maintenance planning best practices is setting a priority for each work order. It is crucial for the maintenance team to know the priority of each work order so that they work according to the requirement.

If the maintenance team does not know the Priority. Then they will work as per their understanding, however. that will not be good for the business. As some assets are more important than other assets because they are helpful in running operations at a fast speed.

4. Create a Checklist

Creating a checklist is important for the maintenance team as it helps them to know in advance what activities need to be done for each asset. Furthermore, it also helps maintenance workers so that they do not forget any activity that needs to be done.

And all tasks are done from the checklist then. When activities are done then accordingly the team sets the status complete or incomplete mentioned in the checklist then.

5. Ensure Inventory Availability

It is particularly important to keep track of inventory so that effective maintenance work can be done. While performing maintenance, the maintenance team needs to change several parts of an asset as they are not up to the mark.

Therefore, it is important to keep track of inventory so that before performing maintenance, all inventory is available. If the inventory is not available, then the maintenance team will have to repeat the entire process again. Time, resources, and money will be wasted.


So these were the main maintenance planning practices that could be helpful to your business. However, the most important practice is to invest in automated maintenance management software that will help your business in several ways.

You can track pending activities. By using filters. Labor expenses & consumables to work orders. You can get customized reports as well as per your requirement which is very helpful in making an informed decision. Filter activity based on, location of asset, asset status, and so on.

If your organization is equipped with lots of assets, then the next state of maintenance is automatically picked up and it reminds you as well. You can record the cost of maintenance along with the consumed inventory. Investing in maintenance planning software can be very fruitful to your business.

Frequently Asked Questions (FAQs)

Q.1 - What Are the Benefits of Maintenance Scheduling Software?

The benefits of maintaining scheduling software are discussed below:

1. Reducing downtime & increasing uptime.

2. Improving safety.

3. Maintaining compliance.

4. Controlling maintenance cost.

5. Increasing asset life.

6. Optimizing asset performance.

7. Reducing chances of sudden equipment failure.

Due to these benefits, the market for maintenance software is growing at a great speed. According to the Verified Market Research, “CMMS Software Market size was valued at USD 913.58 Million in 2020 and is projected to reach USD 1,721.02 Million by 2028, growing at a CAGR of 8.41% from 2021 to 2028”.

Does This Maintenance Software Come with Cloud Technology?

Yes, maintenance management software comes with cloud technology.

Preventive or Predictive Maintenance! Which One Is Best Suited for Businesses?

Preventive and predictive maintenance both are Proactive maintenance types. Both have their own advantages in preventive and predictive maintenance. Both are like each other as both are helpful in avoiding failure and minimizing maintenance expenses. However, preventive maintenance is scheduled maintenance. That is done at regular intervals whether assets are used or not. Whereas in predictive maintenance assets are inspected regularly and maintenance is done right before asset failure can occur. So predictive maintenance utilizes assets to their full capacity. In order to implement Predictive maintenance. A trained, highly skilled, and knowledgeable maintenance team is required. So, choosing the right maintenance type is very crucial and most importantly, it depends on your business requirements.

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