What Are the Best Practices of Maintenance Management in an Organization?

What Are the Best Practices of Maintenance Management in an Organization?

These days lots of organizations are paying attention to maintenance management. All maintenance managers want to keep their organization’s assets well maintained. In order to do that, the best practices for Maintenance Management must be utilized. In this blog, we will tell you the best practice of maintenance management for all organizations. So, let us begin! But first, let us know about maintenance management!

What Is Maintenance Management?

Maintenance management is the process of keeping assets, machinery, and equipment in decent shape. The purpose of maintenance management is to reduce the chances of sudden asset failure and reduce the maintenance cost in the long term.

Another objective is to increase uptime & asset availability and decrease downtime. So that ROI (Return on Investment) can be enhanced.

Maintenance management ensures that assets get maintenance on time so that sudden equipment breakdowns can be avoided. For this purpose, regular inspection of assets is done so that corrective maintenance is done on time.

The maintenance management process used to be unorganized and chaotic but not anymore as now for maintenance management, several automated software are available in the market such as CMMS (Computerized Maintenance Management Software).

This software is helpful in simplifying the maintenance process and now managing assets is just like walking in the park.

Asset maintenance and repair have now become a huge market. According to Statista, “It is projected that the revenue of repair and maintenance in the U.S. will amount to approximately 191.4 billion U.S. Dollars by 2024.”

What Are the Best Practices of Maintenance Management?

Best practices of maintenance management are discussed below:

1. Provide Regular Maintenance

Providing regular maintenance is one of the best practices for asset maintenance management.

This practice is no surprise but lots of organizations do not provide maintenance at regular intervals thinking that the asset is working fine so the need to perform maintenance & asset inspection is also not done but internally assets get drained and their performance starts decreasing.

So, maintenance must be done at regular intervals, and it must not be ignored.

2. Provide Regular Training to Employees

Training is important, especially for the maintenance team. As they must know in advance what the machines are, what are the basic things they must know, and if a new feature is added they must be informed so that they use assets more efficiently.

Providing training sessions will help to increase productivity. It will lead to more streamlined maintenance work. Most importantly, it is better for any organization to train exceptionally talented specialists and give them knowledge & information base rather than hiring fresh staff.

3. Utilize Data for Maintenance

Data can be the key to business growth as it provides crucial information and insights which are helpful in avoiding issues and enables you to avoid those issues. With data assistance, you can grow your business by eliminating issues one by one.

It also lets you know how much asset is taken by a specific asset and if the asset is productive or not. With data, you know where you are currently investing your resources and where you need to invest so that the outcome can be improved.

4. Invest in Automated Maintenance Software

Investing in automated maintenance software will solve most of your asset maintenance-related problems. It automates the maintenance scheduling process where there are hundreds of assets. This software sends alerts and notifications to maintenance teams about upcoming maintenance.

It provides data history. It is helpful in making strategic business decisions. Moreover, it is also helpful in boosting asset performance. Furthermore, the maintenance team can create a checklist for each asset maintenance so that they do not forget any activity that needs to be done in each work order individually.

With this software, maintenance tasks can be ordered easily, and regular inspections can be scheduled. Work orders can be assigned to an individual technician & it keeps everyone on the same page. It means information is centralized. So, everyone knows what current activities are going on.


These are only a few of the best practices for maintenance management. All organizations that are asset intensive must utilize these practices for maintenance management. Otherwise, you will see equipment failure, increased maintenance expenses, and so on.

With this software, you can keep track of inventory as well.

As inventory is required for maintenance and if multiple inventories are required to keep track, then you can set a reorder level for each inventory specifically that will save your time and most importantly the process will be automated whenever the inventory goes below the defined level.

It will alert the maintenance team members and the inventory refilling process will be initiated. This software can play a crucial role in growing your business and saving unnecessary expenses.

Frequently Asked Questions (FAQs)

What Is the Purpose of Maintenance Management?

The purpose of maintenance management:

Asset maintenance - Keeping assets maintained so that activities run smoothly.

Extending asset life – With proper maintenance, asset life can be extended. It can play a crucial role in increasing ROI.

Avoiding sudden equipment failure – If sudden equipment failure that operation hindrance occurs.

Asset compliance – Maintenance is an important pillar of compliance, so it ensures that no rules are violated, and assets are maintained.

Safety – Maintenance ensures safety for employees and for assets as well.

Avoiding delay in production - Ensuring daily work is not interrupted so that production is done on time.

What Are the Functions of Maintenance Management?

The function of maintenance management is to ensure that assets are available, and downtime is minimized. Another major function of maintenance management is to boost asset performance and decrease sudden equipment breakdown chances. Maintenance must be done efficiently with minimum cost, and all changes made in each maintenance must be documented.

What Are the Key Maintenance Management Software Features You Should Be Looking For?

1. Maintenance tracking

2. Check-in & check-out

3. Preventive maintenance

4. Asset history

5. Set asset priority

6. Create a maintenance work order

7. Maintenance Checklist

These are the main key maintenance management software features you should be looking for.

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