5 Steps for Implementing CMMS in Growing Enterprise Business

CMMS Implementation

Lots of people think that CMMS implementation is a simple job, on the contrary, it is time-consuming, lots of planning is required and management skills are needed. Therefore, you mustn't make any mistake & take every step carefully after that only you can expect effective maintenance management of assets.

Lots of organizations do not achieve the expected result and it is concluded as a project failure. There can be several reasons behind it such as inaccurate data, lack of employee training, avoiding responsibility, not having resources on time, and so on!

In this blog, you will know 5 crucial steps for CMMS implementation in enterprise! First of all, let us know!

What Is CMMS?

CMMS stands for a Computerized maintenance management system. CMMS helps in maintenance management; it schedules the maintenance for assets and equipment.

It is used in organizations which have a lot of assets. Keeping track of assets and their maintenance track is hectic then you can use CMMS. It is also helpful for organizations by providing analytics of assets. These analytics of assets can help in making crucial business decisions.

Furthermore, it centralizes the information so that the maintenance process improves. It emphasizes preventive or predictive maintenance.

It also helps in inventory management as we know for maintenance there is a need for inventory and if that is unavailable then it will not be considered as effective asset maintenance. That is why inventory management (Maintenance repair operation - MRO) is also done with CMMS.

Below we have mentioned data & image of adopting CMMS

“The advantages of adopting computerized maintenance management systems (CMMS) in the manufacturing industry worldwide in 2017. As of that time, 65 percent of the respondents indicated that CMMS helps improve the overall efficiency of plant manufacturing.”

Advantages of Adopting CMMS in Manufacturing Industry Worldwide

What Are the 5 Crucial Steps for CMMS Implementation in the Enterprise?

Below we have mentioned 5 crucial steps for CMMS implementation in the enterprise:

1. Management Assistance Is Important

When you want to bring change in culture it must happen from the top management. When an order arrives from top management, employees take them seriously.

It is just about passing the order, top management needs to assist in several ways such as by providing resources, inputs. However, if management is not committed to assisting, then it will need much more effort.

Management does not take an interest because they think it is an expensive and unnecessary expense. Then it is the responsibility of maintenance managers to make them understand by showing the bigger picture about how CMMS can help decrease maintenance expenses, increase return on investment (ROI), etc.

2. Define Need & Objectives

If you want to implement CMMS precisely you must understand what is your maintenance objective, what can be achieved, how it will be achieved, and what is the requirement to achieve a goal such as budget, manpower, time, highlights, etc.

Using maintenance metrics to their maximum extent is an important part of deciding targets. It's important to understand your strengths and weaknesses at this stage so that you can set objectives that are practical, measurable, and achievable.

3. Find Reliable Vendor Partner

Vendor finding is important for the maintenance work. When you have a good relationship with vendors you can acquire inventory and you do not have to pay the full amount in advance. It can work with just a token amount and the rest can be paid later.

A vendor partner who provides top-quality inventory and products at reasonable prices. Most importantly, it should not have a dependency on others for key functionality. Check the vendor record, does it deliver products on time.

Similar things for a software vendor, since every industry has some specific requirement. You need to cross-check that the vendor works on an update for software and improvement and does not rely on others for major functionality of the software. Most importantly, they assist at the hour of need.

4. Gather Accurate Data

One of the biggest reasons behind CMMS implementation failure is because their data is not accurate or insufficient information. One needs to be very conscientious while gathering and putting information.

For instance, preventive maintenance frequency, spare part, complete asset list, asset details, inventory vendor details, inventory details. In simple gathering, only reliable data eliminates unreliable & incomplete data.

5. Prepare Employees by Providing Training

CMMS is simple to understand and to understand the functionality organizations need to provide training to their employees. Don't take it for granted that your employees will understand by themselves.

Training is essential because understanding software is one thing and how the function works is another thing. Training allows employees and users to understand the capability of the software & what can be achieved with the software.

Whenever a new development is done, gather your employees to inform and train them about the update and how it will work!


We know these steps can be helpful to your organization when you strictly follow them. CMMS is a type of asset management software that can be very beneficial for your business in the long run. However, first, you need to do CMMS implementation in the right way.

It is a long procedure and it takes time to show results. Another reason is that you are shifting from old methods to new innovative methods. Once you learn that, you will see its result in an improved bottom line.

Frequently Asked Questions (FAQs)

What are the benefits of CMMS?

There are several benefits of CMMS such as:
1. Asset Preventive Maintenance.
2. Increased asset life.
3. Increase asset reliability and productivity.
4. Decreased maintenance expenses.
5. Decrease asset and equipment downtime.

How CMMS software is the continuously evolving process?

CMMS software is a continuously evolving process as we know technology is evolving every day and a good vendor keeps on evolving and developing software by adding new features so that they can keep everyone happy. Once you successfully implemented CMMS Software and achieved your target goal then again you can think about how you can evolve this software and discuss it with your vendor.

Why Maintenance department is one of the most important departments?

The Maintenance department has objectives such as increasing equipment life expectancy. When asset life is increased its productivity increases and so is the return on investment. Maintenance optimizes asset performance and minimizes maintenance costs.

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