Is CMMS the Right Option for Asset Maintenance & Work Orders Management?

CMMS for Work Orders

Still, there are lots of organizations that struggle in their daily operation. The reason is assets are not performing as per the expectation, or sudden asset failure occurs frequently. When assets are maintained, asset performance is optimized, and asset life is increased as well. Furthermore, it decreases sudden asset failure, so productivity increases. In the market, there are lots of options available which can help in asset maintenance. One of the options is CMMS software.

This software is built for keeping assets maintained and scheduling asset maintenance whenever required. But is this the right option for your organization? That we will know in this blog. So, let us begin!

What Is CMMS Software?

CMMS software for work orders offers a platform to control your maintenance operations that includes proactive maintenance such as preventive maintenance, and predictive maintenance.

A CMMS solution is helpful in centralizing maintenance information, allowing you to automate every maintenance task for your assets.

A CMMS will also help in eliminating paperwork and other tasks that take a lot of time and allow the employees to focus on more pressing tasks, allowing staff to be more efficient and more proactive.

Simply put, a Computerized Maintenance Management System (CMMS) is a solution that centralizes maintenance data, helps streamline processes, and automates certain tasks to boost efficiency.

Computerized maintenance management software improves the efficiency, utilization, and longevity of machinery, equipment, infrastructures, fleets, facilities, or even operations.

Recommend To Read: 5 Detailed Reports Expected from Asset Management Software

What Are the Reasons to Use a CMMS?

CMMS stands for Computerized maintenance management software. It allows the maintenance staff to perform in the best way possible.

Maintenance techniques have evolved significantly through the years, resulting in an increase in perception of how a preventive maintenance program can prolong the lifespan of assets and increase productivity, enhance overall efficiency, and lower maintenance costs in ways that reactive maintenance is not able to.

However, the tools used to manage their operations have not always kept pace. In the past, many maintenance teams used excel spreadsheets or pen and paper and old maintenance software to write down the work requirements, manage inventory management and monitor general facility management.

Unfortunately, these strategies do not work anymore because competition in the marketplace grows, and teams are faced with the demand for more production goals.

There is more stress on maintenance teams than ever before to increase production while cutting expenses and keeping employees happy.

This is the place where CMMS software can be of help. CMMS software lets you plan to track, organize, and streamline your maintenance chores all in just a few clicks.

What Is the Maintenance Work Order Process?  

The maintenance work order process is as follows:

The initial stage in which work requester. It can be a machine operator or any other employee. He sends work order requests for asset maintenance.

After which, the work order request is checked, and the maintenance request is approved. In this stage, the work order request becomes an official work order.

When approval is done, it is assigned to a specific technician who will perform maintenance activity on this specific asset. In this process, maintenance activities that need to be done are also mentioned within the work order request.

Furthermore, technician checks inventory availability if inventory is available then maintenance is performed and proper maintenance work order. The report is created.

In this report, all details are mentioned such as the time taken to perform maintenance. Spare parts used. And if some active all activities are done or not. And in this way, the work order is completed.

So, this is the entire process of the maintenance work order.

Is CMMS Software the Right Option for You?

If you have a lot of assets and you face asset maintenance issues frequently and asset maintenance expenses are going up and up, then yes CMMS software is the right option for you.

As we said above CMMS software automates the maintenance process and it provides several other features that can be useful for your organization that will be helpful in boosting asset performance and asset productivity.

Below we have given important key features of CMMS software:

Key Features of CMMS Software

1. Preventive Maintenance

It is better to provide maintenance before asset failure can occur. As it makes Assets more reliable and sudden Asset failure chances are reduced. Preventive maintenance is one of the important features of CMMS Software.  

2. Work Order Management

Work order is created for activities that need to be done in assets. It is helpful for organizations to keep work aligned and scheduled. Moreover, you can set the priority of each work order with CMMS. It is helpful in keeping assets maintained.  

3. Create a Maintenance Checklist

When you create a maintenance checklist, then the technician knows what are the activities that need to be done. It saves the time of a technician. Furthermore, all activities are done when a maintenance checklist is created in a work order, so technicians do not forget any activity.  

4. Work Order Status

With software, managers can check the status of each work order. Therefore, we can say that. CMMS software centralizes information and keeps everyone informed.  

5. Work Order Reports

The reports are very helpful as they provide data. With work order reports, you can know the average time of each work order.

Moreover, you can check asset health status with the help of a work order. As you can know how frequently assets require maintenance.


If the above-mentioned CMMS features are useful to your business, then CMMS can be the right option for work orders management. There is no doubt that this software is beneficial for your organization especially when asset maintenance and work order management are your purposes.

If you want to implement CMMS software in your organization then we can assist you.

We are just a call away or you can schedule your demo now.

Also Read: What Is the Major Difference Between Preventive and Corrective Maintenance?

Frequently Asked Questions (FAQs)

Q.1 - What Is the Market Size of CMMS Software?

According to Verified Market Research, “CMMS Software Market size was valued at USD 913.58 Million in 2020 and is projected to reach USD 1,721.02 Million by 2028, growing at a CAGR of 8.41% from 2021 to 2028.”

Q.2 - How Is Asset Maintenance Tracking Done?

For asset maintenance tracking various asset tracking techniques can be used such as barcode QR Code, GPS, IoT, BLE, NFC, and RFID. These technologies come in the form of tags and labels and each tag has a unique identification number. This tag is attached to the asset and information is fetched through it with the help of software.

Q.3 - What Are the Benefits of Asset Maintenance Tracking?

A few of the benefits of maintenance tracking are discussed below:

1. Decrease maintenance expenses.

2. Increased asset life.

3. Better asset performance.

4. Optimized ROI.

5. Enhanced productivity.

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